Planning to jet off on an international Scout or Girlguiding adventure? Using a tour operator like Venture Abroad can ease the stress, streamline paperwork, and simplify the planning process, but it’s not the only way to keep things running smoothly. Booking early is the ultimate way to stay ahead and avoid the last-minute rush.
1.
Better Choice and Availability
Booking early means the tour operators can help secure your preferred destination, travel dates, accommodation, and travel method, whether it’s by coach or plane. This helps avoid disappointment and ensures your trip is just how you imagine it!
2.
More Time to Budget and Fundraise!
One major benefit of booking early is having extra time to budget for the trip. It gives parents and carers the opportunity to plan their finances well in advance.
Fundraising is a big part of many international Scout and Guide trips. It’s a chance for groups to get creative and think of fun ways to increase their funds for their trip. Bake sales, acts of community service, and theme nights are all great ways to fundraise; the list is endless! Check out our blog with more fundraising ideas for inspiration.
Other great options include setting up a JustGiving page, crowdfunding, or seeking corporate sponsorships to boost the overall growth and get you closer to your financial goals.
For groups that have worked hard to fundraise for their trip, it can give them a sense of achievement and make the trip more meaningful due to their strong efforts in raising funds and seeing their hard work pay off in such wow moments!
Working hard to fundraise not only helps meet costs, but it also gives young people a strong sense of achievement and makes the trip feel even more rewarding as they see their efforts turn into incredible experiences. With the fundraising efforts, the group can add desired excursions they may not have access to without the additional funds, or upgrade elements of their trip, making it even more unforgettable.
3.
Preparation is Key!
Planning and preparing early can give you less stress and more structure. It enables you to complete the necessary paperwork, maintain clear and open communication with parents, and stay on top of trip details. Parents and carers also benefit from early notice, giving them time to arrange family plans and budget if needed.
Parents may also need to secure passports and GHIC cards for first-time international travellers. You’ll also have time to ask questions and finalise plans with confidence and peace of mind. Check out our blog on how to save time and stress when booking an international tour here.
4.
Build-up of Excitement and Anticipation
The lead-up to the international trip can be the most exciting part of booking early, think nights dedicated to learning about the country’s culture, trying new foods, organising rooming and planning itineraries, the list goes on! It’s a fantastic way for units to bond and grow in confidence and group spirit.
Back in June, the Venture Abroad marketing team was invited to meet Girlguiding Herefordshire at their second residential trip as they prepared for their upcoming trip to Switzerland. During the unit’s time at the residential, they organised their meals, staying healthy and safe, invented games to play whilst on the trip, and personalised their kits. Read more about how Girlguiding Herefordshire prepared for their 2025 trip to Switzerland and the life lessons it can instil!
Ignite the spark of international travel
It’s never too early to think about your next adventure. Speak to us today and let our expert team guide you through every step of the process, from initial enquiry to returning home. We can’t wait to see where you’ll go next!
